Procurement

North Highland College UHI is committed to obtaining value for money in all its procurement activities and ensuring that the procurement of goods, services and works adheres to the College's Procurement Strategy and Financial Regulations.

Procurement Strategy

The Procurement Strategy, endorsed by the Senior Management Team, sets out the procurement direction of North Highland College UHI. The strategy is subject to ongoing development and shall evolve in line with sectoral, regional and national procurement initiatives.

Contracts

North Highland College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for 60 Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland. North Highland College procures from these contracts. (www.apuc-scot.co.uk)

The College also has access to the following:

  • National Higher and Further Education Contracts
  • Scottish Public Sector Contracts established by Procurement Scotland
  • Buying Solutions Contracts

Contract Register

In accordance with the Procurement Reform Act 2014  our contracts register can be viewed here.

Public Contracts Scotland Advertising Portal (PCS)

North Highland College advertises tenders above £50,000 through the Public Contracts Scotland Advertising Portal http://www.publiccontractsscotland.gov.uk/. The Advertising Portal can also be used for smaller value tenders and/or quick quotes.

Suppliers are required to complete a brief self-registration process through the Portal.

E-Procurement

The College has implemented the Scottish Government's Pecos System for electronically procuring goods and services.

The service allows routine purchases to be processed electronically from requisition to payment.

The College is working to develop more suppliers onto the system as part of the ongoing implementation of the Pecos System.

Sustainable Procurement

Sustainable Procurement is defined as 'a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment'.

Endorsed by the Principal, North Highland College UHI is committed to achieving sustainable procurement by:

  • Committing to the Suppliers’ Charter
  • Considering the whole life cost of goods and services procured
  • Considering the environmental and social impact of goods and services in the tender process
  • Communicating and promoting sustainability to all employees and ensuring that it is included in the tender process
  • Using the Public Contracts Scotland Advertising Portal for goods and services above £20,000

Useful links:

Supplier Feedback

North Highland College UHI is dedicated to working with its supply chain to create savings and innovative solutions for the benefit of the college, its suppliers and the local economy.

We value feedback from our suppliers to understand where we could improve on our procedures and services and would appreciate if you could take the time to complete our supplier feedback form attached at the bottom of this page.

Suppliers Charter

North Highland College UHI are signed up to and support the Supplier Charter.

Both public sector procurement and business accept that effective procurement practices are an important factor in ensuring a varied and competitive marketplace and creating opportunities for Small and Medium Enterprises (SMEs), as well as ensuring Best Value/Value for Money for the public sector. We recognise the need, where practical, to simplify and standardise processes and to ensure consistency in order to provide a fair and open approach to tendering. With these aims in mind:-

Public sector procurement organisations will:

  • Consult with the business community to identify and reduce barriers to business
  • Facilitate understanding of public sector procurement policy and legislation by relevant stakeholders
  • Ensure that the approach to individual contracts, including large contracts and framework agreements, is supported by a sound business case
  • Keep the tender process as simple as possible, but consistent with achieving best value/value for money, to help minimise costs to suppliers
  • Unless there are compelling business reasons to the contrary ensure that adequate and appropriate publicity is given to contract opportunities that fall below the OJEU threshold limits or are otherwise exempt from the public procurement directives. (Compelling reasons may, for example, include the factor that the proposed firm is by recent experience (within 3 months) the best value for money supplier and would be likely to remain so in another competition)
  • Commit to using the core questionnaire for routine procurements with the addition of bespoke additions on a case by case basis. Authorities will be expected to follow this format and, as closely as possible, wording for routine open procedure procurements
  • Offer meaningful feedback to suppliers on the evaluation of their proposal at the end of the tendering process
  • Publish guidance for the business community on tendering for opportunities
  • Support training for procurement staff to develop consistency in the use of best practice procurement activity
  • Businesses and their representative organisations will:
  • Provide feedback from suppliers and their respective associations, on tender processes and perceived barriers to business. Representative organisations will act as a guide to their members in cases of a complaint and help them to distinguish the appropriate course of action
  • Recognise duties under EU and UK law surrounding public procurement activity
  • Encourage members of business organisations to adhere to this charter;
  • Support public sector websites as a means of accessing contract opportunities
  • Make effective use of their skills and resources in bidding for and providing public sector goods and services
  • Support the use of the core questionnaire in the tendering process and the scope for debriefing
  • Encourage understanding of the principles of good business practice by appropriate means e.g. dissemination of information and awareness raising seminars
  • Work with your customers to deliver value for money throughout the life of the contract

Terms and Conditions

The terms and conditions used by the College may be found in these supporting documents: